Presentation guidelines
The high quality of presentation given at previous DAA symposiums has set a high standard for DAA VII to follow. To meet this standard, please be sure to adhere to these presentation guidelines as you prepare your oral or poster presentation. If you have any queries or comments on these guidelines, please contact the conference secretariat: daaseven@gmail.com.
Poster presentation
General rules
- Posters should follow the basic standard of a scientific research paper and include a title, introduction, methods, results and conclusion.
- The content of the posters should be concise and present only enough data to make your points. Try to use figures (graphs, charts and illustrations) as much as possible. Bullet point lists can be useful for summarizing and for listing main conclusions.
- Logically ordered data will help you tell your story clearly. Consider your readers; make sure your poster is easy for them to understand.
- All presenters are requested to be on hand to discuss their works during the poster session. Presenters are also encouraged to make themselves available at other times.
- The posters should be prepared well before the conference opens. During the conference, no time or materials will be available for last minute preparations. If you think you may need certain materials to repair the poster after traveling, carry everything you need with you.
- No audio-visual equipment is available for poster presentations so please do not present your poster electronically.
- Moderate use of color to enhance the readability and attractiveness of your poster is suggested. Esthetics is always important in making a successful poster.
Layout and Format
- All text should be in English
- Each Poster will be displayed on a vertical board. Posters should be formatted in a portrait style and the dimension of the poster must not exceed 120 (high) by 90 (wide) cm2. The mount material of the broad is plastic and the materials for mounting will be provided.
- The header of the poster should include the title, name, affiliation and a 10 X 15 cm portrait of the presenting author, which should appear in the top right-hand corner. The name of the presenter should be underlined.
- For best readability, use capital letters at least 5 cm high for the title. In the body of the poster, the text and figures should be large enough to be legible at a distance of 1.5m. Freehand lettering is not recommended. Try to avoid use of photograph as backgrounds and use fonts that are easy to read (Times New Roman or Arial are good fonts to use).
Location and Time
- To obtain floor plan information and the poster panel number for each presenter, please refer to the symposium hand book that will be given out at the registration desk.
- Poster viewing times will be scheduled during lunches and coffee breaks.
- Note that posters must be set up by 19:00 on Sunday 22 June 2008 and dismantled after 13:30 on Thursday 26 June 2008. Presenters are requested to carry their posters away after the session; disposal of posters in the conference area is not permitted. Posters left after the conference will not be saved, and cannot subsequently be returned to you.
Oral presentation
General rules
- The official language of DAA VII is English
- Your presentation should effectively convey your points to the audience and be consistent with the theme of the session. Organize your presentation to clearly state the problem, the issue and/or the reason for your work. Try to avoid spending too much time on the methodology. Emphasize your results and their implications for others.
- Rehearse your presentation, preferably in front of a ˇ§practiceˇ¨ audience. After your rehearsal, collect and summarize the feedback from your audience, and use this information to improve your presentation.
- Speak clearly and directly to the audience using the microphone and keep your graphics clear, simple, and easy to read. A moderate use of special visual aids (such as highlighting) to enhance the readability and attractiveness of your talk is suggested.
- Introduce yourself to the session chair at the break (e.g. Morning/Coffee break or Lunch) before the session. You should report to the session room at least 15 minutes before the session commences. At that time, please check that the room is set up appropriately for your presentation and any special requirements have been met. This is also the time to check your introduction with the session chair.
- Speakers are requested to sit in the reserved seating area in the front row.
- All speakers are to equip with either radio lapel or wireless microphones. Your session chair will assist you to attach the lapel microphone and ensure it is turned on before your presentation.
- A laser pointer will be provided on the lectern. Laser pointers should be used sparingly and not waved around the room. Please avoid directing the laser pointer toward the audience.
Presentation Time
- It is essential to adhere to your time allocation. Your session chair will operate a timing mechanism to remind you when your presentation should conclude.
Presentations times are as follows:
25 minutes - keynote
20 minutes - invited
15 minutes - oral (selected from submitted abstracts)
- You should allow at least 3-5 minute for questions at the end of your presentation. Therefore please be sure that your presentation does not exceed 10-12 minutes unless you are presenting as a keynote or invited speaker.
Projection of visual materials
- The screens (400ˇ¨) used in the meeting room will be oriented horizontally. Therefore, we request that you organize your materials accordingly (i.e. in landscape format) to ensure that the full content of your slides can be seen on the screen.
- Only computer-driven LCD projectors will be available. You are requested that you project/ display your work via a computer-driven LCD projector.
- Please note that projection of transparency via OHP or projection of slide via 35-mm slide projector is prohibited.
The Computer-driven LCD projector
-
Speakers must ensure that their audio-visual material is of the highest standard. When projected on the screen, the subject matter must be legible from the back of the room (at a distance of 20m). We suggest an Arial font at 28 points or larger.
- All presentations will be uploaded onto a central computer prior to the scheduled presentation time. Last minute surprises are not welcome! We recommend that you back up your presentations on a jump/ flash drive formatted for a PC.
- Upload your presentation
- On arrival, please report to the registration desk located at the Conference Centre in Howard International House. The Speakers' Testing Room will be located near the registration desk.
- Please bring your presentation on CD/ DVD Rom or a USB storage device. Storage devices such as floppies, MOs, ZIPs or Blueray disks are not supported.
- You must deposit your audio-visual presentation at the Speakers' Testing Room by 5.00 pm on the day prior to your session. Presentations scheduled for Monday should be deposited immediately after you register on Sunday afternoon. Our Presentation Assistance Team will be present in the Speakers' Testing Room to help you preview your presentation and ensure that it is compatible and that all parts are readable, and then transfer it onto a central computer.
- Please be aware that, without our permission, you will not be able to access your presentation after it has been handed over to the Presentation Assistance Team. You are also not allowed to bring your own computer to the session and plug it into the projector.
- If you need to make changes to your presentation, or simply wish to view it, you are requested to contact the Presentation Assistance Team. All changes must be made before your presentation is handed over to the Presentation Assistance Team.
- Mark your storage device (CD or USB stick) and name your presentation file with your name and session number (for example, Lo CF_S1). The computers will be running the Windows XP operating system with Office 2003 installed, so it is highly recommended that you save your presentation in this format. If your presentation is saved on another platform, the Presentation Assistance Team will help you to transfer it. However, we cannot guarantee that all materials can be transferred properly.
|
